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Monthly Federal-State interagency Coordination and Pre-application Meetings

Portland District
Published Jan. 13, 2021

Joint Public Notice
Monthly Federal-State interagency coordination and pre-application meetings

Issue Date: January 13, 2021

The U.S. Army Corps of Engineers, Portland District (Corps), and the Oregon Department of State Lands (DSL) jointly welcome prospective Clean Water Act (CWA) §404/§10 of the Rivers and Harbors Act (RHA) of 1899 and Oregon’s Removal-Fill permit applicants to meet with the agencies as part of regularly scheduled interagency pre-application meetings, known as “Kaizen”. The meetings supplement existing pre-application coordination led by the Corps and DSL.

The Kaizen pre-application process is intended for non-routine permit evaluations that may be large, complex, or controversial in nature. The intent of the meetings is to provide meaningful comment and feedback to prospective applicants early in the permitting process, to help them most effectively prepare permit applications and address agency concerns.

On the third Wednesday of each month, from 1 to 2 p.m., participating state and federal agencies will meet with a prospective applicant to discuss their proposed project, provide feedback, and share information.

The meetings are designed to assess draft information, and prospective attendees are asked to provide basic project information, in the form of responses to a standard set of questions, at least two weeks prior to the meeting.

Meeting locations and dates for 2021*
January 20, 2021 – DSL – This meeting will be held remotely
February 17, 2021 – DEQ – This meeting will be held remotely
March 17, 2021 – Corps – This meeting will be held remotely
April 21, 2021 – DSL – Salem, 775 Summer St NE, Suite 100
May 19, 2021 – DEQ – Portland, 700 NE Multnomah St., Suite 600
June 16, 2021 – Corps – Portland, 333 SW 1st Ave.
July 21, 2021 – DSL – Salem, 775 Summer St NE, Suite 100
August 18, 2021 – DEQ – Portland, 700 NE Multnomah St., Suite 600
September 15, 2021 – Corps – Portland, 333 SW 1st Ave.
October 20, 2021 – DSL – Salem, 775 Summer St NE, Suite 100
November 17, 2021 – DEQ – Portland, 700 NE Multnomah St., Suite 600
December 15, 2021 – Corps – Portland, 333 SW 1st Ave.

*Meetings will be held virtually for at least Jan-Mar, possibly longer. An in-person vs. virtual meeting will be determined closer to the actual meeting dates. Reach out to the agency hosting that month for more information.
Note: Meetings may be relocated to Salem, Eugene, or elsewhere if appropriate for a specific project/pre-applicant.

Screening tools and pre-meeting information*
Prospective applicants interested in a Kaizen pre-application meeting should work with their points of contact at the Corps and DSL and review online project screening tools prior to requesting time at a monthly agency meeting.

The screening tools, known as the matrix and accompanying matrix user’s guide, are available on the Oregon DSL website, linked here:

The matrix will help prospective applicants assess if a Kaizen pre-application meeting will be beneficial to their project development. Even if the applicant opts to not have a Kaizen pre- application meeting, the information contained in the matrix and user’s guide may be helpful for any project potentially needing a §404 CWA permit (and associated 401 Water Quality Certification), and/or a §10 RHA permit and/or a Removal-Fill Permit, and a less formal pre-application meeting may still be appropriate.

The screening tools are intended primarily for use by large-scale, controversial or complex projects. The tools are available for any potential applicant or agency staff person to use, and can be scaled down to assess the risks associated with less complex or less controversial projects.

Participating agencies*
• U.S. Army Corps of Engineers – Portland District
• Oregon Department of State Lands (Removal-Fill & State-Owned Land)
• Oregon Department of Environmental Quality
• U.S. Environmental Protection Agency – Region 10 Oregon Operations Office
• National Oceanic and Atmospheric Administration, National Marine Fisheries Service
• U.S. Fish and Wildlife Service
• Oregon Department of Geology and Mineral Industries
• Oregon Department of Fish and Wildlife
• Oregon Department of Land Conservation and Development
• Oregon State Marine Board
• Oregon Water Resources Department
• City of Portland

*Some agencies attend only when their jurisdiction applies to the project being discussed that month.

For more information, please contact:
Jaimee Davis, U.S. Army Corps of Engineers, Portland District
Phone: 503-808-4381
Email: jaimee.w.davis@usace.army.mil

Christopher Castelli, Oregon Department of State Lands
Phone: 503-986-5280
Email: chris.castelli@state.or.us

Sara Slater, Oregon Department of Environmental Quality
Phone: 541-633-2007
Email: sara.slater@state.or.us